Hong Kong Housing Society (“we” or “Housing Society”) respects your legal rights of privacy when collecting, storing, using and transmitting personal data. Throughout this statement, the meaning of the term “personal data” is defined in the Personal Data (Privacy) Ordinance (Cap 486) (the “Ordinance”). Please read the following carefully to understand our policy and practice regarding how your personal data will be treated. This statement may from time to time be revised or otherwise changed where we deem necessary.
Housing Society is committed to protecting the privacy, confidentiality and security of the personal information we hold by complying with the requirements of the Ordinance. In doing so, we will ensure compliance by our staff with the strictest standards of security and confidentiality. Housing Society undertakes to:
Housing Society collects and holds the following broad categories of personal data in discharge of our business and functions:-
Type of personal data collected by Housing Society may include:-
You are not obliged to supply the personal data, but if you do not, your application or request may not be processed and/or our services or features (whichever applicable) may not be available to you.
Personal data collected from you may be used by Housing Society for:-
If you are a minor, you must ask your parents or guardian before providing any personal data to us.
Housing Society will take all practicable steps to keep your personal data confidential but for any one or more purposes named in paragraph 2 above, we may transfer/assign your personal data or exchange such data with any of the following parties irrespective of whether such parties are located inside or outside Hong Kong:
Unless expressly stated in this statement or with prior consent, personal data collected from you will not be disclosed to any third party other than the above named parties.
Except as mentioned in paragraph 4 above, your personal data, however stored, will be accessed only by our employees or contractors who are authorized to do and under a duty of confidentiality to us. Such authorized personnel or contractors designated to handle personal data will be instructed to do so only in accordance with this statement.
Unless there is a mandatory legal requirement for us to keep your personal data for a specific period, Housing Society will only retain your personal data for as long as necessary to fulfill the purposes specified above for which the personal data were originally collected. We will periodically redact, purge, anonymize or destroy unnecessary personal data in our system in accordance with our internal procedures.
Requests for access to and correction of personal data held by the Housing Society can be made in writing addressing to:
Personal Data Privacy Officer
Hong Kong Housing Society
29/F World Trade Centre
280 Gloucester Road
When handling a data access or correction request, Housing Society will check the identity of the requester to ensure that he/she is the person legally entitled to make the data access or correction request.
Housing Society is required to respond to your requests within 40 days and we will endeavor to do so wherever possible, but we may charge you a reasonable fee for doing so. A reasonable charge will be levied to cover the costs for data access or correction or any additional copy requested. The charge is subject to revision from time to time.
In the event that there is any inconsistency between the English and Chinese versions of this statement, the English version shall prevail.